THE SMALLS SHOWCASE AND AWARDS 2009 (THE SMALLS™) - Terms and Conditions
Introduction
These are the terms and conditions upon which each Entry to the THE SMALLS SHOWCASE AND AWARDS shall be subject. If The Smalls (“we,” “us,” “our,” or “THE SMALLS”) accept an entrant’s (“you,” “your,” “yourself” or “entrant”) Entry, you will be bound by these terms and conditions and your Entry shall be considered and judged in accordance with these terms. We reserve the right to amend these terms and conditions at any time and such changes shall be deemed notified to you by their publication on the Website.
Definitions
1. The following terms shall have the following meaning in these terms and conditions:
‘THE SMALLS SHOWCASE AND AWARDS’ means the competition known as the THE SMALLS SHOWCASE AND AWARDS whereby short films are judged by THE SMALLS and awards are given.
‘THE SMALLS 2009 Awards Night’ means a date to be confirmed (or any other date as notified on the Website)
‘Closing Date’ 10th September 2009.
‘Entry’ means your submission to be considered for entry in the SMALLS SHOWCASE AND AWARDS
‘Entry Criteria’ means maximum 10 minutes in length, supplied on CD/DVD or uploaded on thesmalls.com.
‘Entry Form’ means the form completed by you in order to participate in THE SMALLS SHOWCASE AND AWARDS.
‘Judging Criteria’ means the criteria and bases for judging Entries and granting awards to Entrants in the course of the THE SMALLS SHOWCASE AND AWARDS. The Judging Criterias are Idea, Execution.
‘Website’ means the THE SMALLS website accessible at www.thesmalls.com
THE SMALLS Awards Entry Formalities
2. All Entries must be submitted in the English language using the Entry Form available on the Website, and the Entry must be accompanied by your name, telephone number, address, e-mail address and the title of the Entry. Each Entry must relate to the specific theme identified in the Entry Criteria and must be submitted to THE SMALLS in accordance with these terms and conditions and by submitting an Entry you confirm that you accept these terms and conditions.
3. Each Entry must be completed in full and received by THE SMALLS on or before the Closing Date. Entries received after the Closing Date will be disqualified and will not be considered by THE SMALLS. Entries which are not fully functional will be disqualified by THE SMALLS at its sole discretion.
4. In the event that an Entry is inaccurate or incomplete, does not comply with these conditions for entry or is deemed, at the sole discretion of THE SMALLS, ineligible for any other reason, then the relevant Entry will be disqualified.
5. No Entry will go forward for judging by THE SMALLS unless a completed Entry Form has been submitted prior to the judging process.
6. The Entrant may provide a brief synopsis of the entry, together with an inspiration statement. In the event that the Entrant wishes to submit such additional descriptive information, this should be included within the entry form when submitting the Entry. Further information relating to an Entry shall not be admissible after the Entry is submitted using the entry form.
7. Neither Entries nor any accompanying information will be returned to you unless you make acceptable arrangements with the THE SMALLS office prior to the judging of the relevant Entry. A return envelope with postage paid must be provided.
8. You may submit any number of Entries to the THE SMALLS SHOWCASE AND AWARDS but it is important that each entry is given a unique title and submitted with its own entry form.
9. Anyone under the age of 18 must have a parents signature of consent.
Judging Entries
10. THE SMALLS shall consider each Entry through a judging panel to be listed on the Website on its merits and on the basis solely of the information referred to in the relevant Entry and at its discretion all Entries shall be considered in accordance with these terms and conditions and the Judging Criteria.
11. Judging will take place in SEPTEMBER 2009 or as otherwise decided by THE SMALLS.
12. THE SMALLS will short-list certain Entrants to go through to a final judging phase and attend the THE SMALLS SHOWCASE AND AWARDS presentation ceremony on a date to be confirmed. Final awards will be announced by THE SMALLS at such Awards presentation ceremony and will be selected by THE SMALLS from the shortlist.
13. THE SMALLS’s decisions relating to short-listing and granting of awards in the course of judging the THE SMALLS Awards is final and THE SMALLS will not enter into any correspondence or discussion with any Entrants on any subject nor will THE SMALLS accept any submissions or representations or appeals with regard to such decisions, and THE SMALLS reserves at its sole discretion the right to disqualify Entries which do not comply with these conditions or for any other reason.
Limitations and Disclaimer
14. THE SMALLS will not be responsible or liable, financially or otherwise, in respect of any malfunction or any other event related in any way to an Entry or the judging procedure.
15. THE SMALLS accepts no responsibility, financial or otherwise, for:
any promise or indication made public before an Award is formally announced;
any damage whatsoever caused by any actions taken by THE SMALLS in relation to any particular Entry including damage to any Entry.
16. In no event shall we be liable to you whether in contract, tort, by statute or otherwise in respect of any loss of profits and/or loss of business for any special, indirect, incidental or consequential loss or damage arising out of or in connection with the THE SMALLS SHOWCASE AND AWARDS, including without limitation: loss of revenue, loss of anticipated savings, loss of business and/or goods, loss of goodwill, loss of use, loss and/or corruption of data and/or other information, including as a result of loss or damage caused by or to Entries.
17. Nothing in these terms and conditions shall exclude or restrict our liability for fraudulent misrepresentation and/or for death or personal injury to the extent that such injury results from our negligence or willful default.
18. For the avoidance of doubt, you agree and accept that you will be solely responsible and liable for any and all damage caused by your Entry submitted to THE SMALLS therewith.
If Your Entry Has Been Short Listed
19. You will be informed whether your Entry has been short listed during September 2009 via a notification on the Website. Any changes to this timescale shall be posted on the Website from time to time.
20. You will be required to supply screenshots and other information to THE SMALLS that we can use for display during THE SMALLS 2009 Awards Night. You will also be required to provide a high-resolution copy of the film as a Quicktime file with 720 x 576 resolution and 4:3 aspect ratio for TV use. You authorise THE SMALLS and its associates by form of licence to show all and any Entries, screenshots and other information provided to THE SMALLS on their respective TV channels, websites, mobile channels, on DVD and in print.
21. It is your responsibility to ensure that you have secured such permissions as are required in respect of third party rights and materials in the Entry to ensure compliance with clause 19 above.
Governing Law
22. These terms and conditions shall be interpreted in accordance with and governed by English law.
Contact Information
THE SMALLS SHOWCASE AND AWARDS 2009
55 Neal Street
London WC2H 9PJ
t. 020 7240 9222
www.thesmalls.com