Short film budget 101

At some stage in the initial fun of producing your short film, you will come across that dreaded task of budgeting. While it makes many shiver in their boots it is important to remember that your first budget will always change as your film is made. So, try not to approach it with too much fear, and instead see it as a changing element – something useful to your creative process. See it as something that empowers you, since it puts you in control of your space, your time and your tools.

Here are a few things to consider, to get you started on your budget.

Talent: While you may have friends who are brilliant actors, or make for the best crew in the world, they may not be 100% sure they can (or want to) work for you for free. Sure, they may have made a promise over a pint a few months back, but make sure you settle everything loud and clear before you count them in. And, remember, “for free” usually doesn’t mean they pay for their own travel costs or food while working with you. If you are planning to seek funding for your short film, privately or otherwise, budget for cast and crew – even if they have offered to work for free. Not only is it more realistic, it will make everyone feel more confident and secure in how you will manage your team.

Rent of space & permits: Wherever you are shooting, it is rarely free. If you are unsure, always scout and research the spaces you want to borrow or rent, and ask your local film government agency before you make plans – you’d be surprised how many places require permits. And how many places will try to make a buck from you shooting outside their storefront or driveway… Keep a positive attitude, but always inquire, scout and research before you cost your location.
 
Food & Travel: Hard to avoid this one. But easy to budget with a little bit of planning. Remember that catering can be expensive (and sometimes really BAD, which will cost you extra if you need to feed cranky crew members twice the same meal). If someone you know is a really good cook or simply a sandwich guru, consider hiring them instead.

Equipment & stock: Research everything from camera and lights. Sometimes rentals come with great deals. And sometimes you can borrow your friends in exchange for cameo or a credit. When it comes to stock, don’t compromise on your vision – but be smart also. Ask around, research online for where you can possibly get your hands on leftover film from production companies or call the manufacturers themselves and ask where filmmakers like you can find affordable stock in your area.

Insurance: A must. Research what cover you need for your people and your equipment.

Marketing & PR: Everything from creating your own web presence, postcards or DVDs – budget for it or you may never get around to it. Of course, before you get there, you need to edit – so remember to include costs for editor or renting an editing suite. 

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Good luck!